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Privacy Policy

Arthur Boyd & Company

Chartered Accountants & Licensed Insolvency Practitioners

5th Floor, Causeway Tower, 9 James Street South, Belfast, BT2 8DN

  1. 028 9032 9255
  2. info@arthurboyd.co.uk

 

  1. Personal Data

We need to obtain and hold your basic personal data in order to provide you with our services.  Without this data, we will be unable to provide the services you have requested.  We will not collect any personal data from you that we do not require in order to fully provide and oversee these services.

We process personal data.  Personal data we process may include your name, address, date of birth, family relationships and email address.  It may also include your IP address and cookies (website).

We may require documentary details from you such as a driving licence, passport or birth certificate, in order to comply with our obligations under identification, money laundering and anti-terrorism legislation.

This information may be collected via our website, through engagement of our services, communications, networking, or third parties.

For people who contact us through our website

We use the personal data you have provided to us to respond to your queries when you contact us. Our legal basis for this processing is our legitimate interest in the administration and operation of our firm. If you become a client, your personal data will become part of your file with us. If you do not become a client, we will delete your personal data 6 months after your last contact with us.

For people whose information we received from one of our clients

If you are an employee, contractor, customer, supplier, or family member of one of our clients, we might receive and process your personal data as part of our engagement with that client. That personal data may include your name, contact information, financial information such as salary or payments, and other information held by our client. We will only process your data in order to provide our accounting, tax, audit or other services to our client. Our legal basis for this processing is our legitimate interest in fulfilling our professional and contractual obligations to our clients. We retain this data for a period of 7 years because we believe we have a legal responsibility to retain it for this period.  In relation to insolvency cases, this information is held for 6 years post closure.

  1. Whom we share data with

We share your personal data with our archive providers and IT service providers, including our accounting software provider. These providers are not permitted to use this data, except on our behalf. We may share your personal data with advisors who are subject to rules of confidentiality. We may also be obliged to provide access to your personal data to regulators, including our professional body.

If we received your personal data from one of our clients, then we also share your personal data with that client.

We will not share your personal data with any other third parties, unless we have a legal or professional duty to do so.

  1. Legitimate interest and marketing

We may process your data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes.

 

If you are an existing client or contact, we will send you information about other products, events and services that we feel may be of interest to you.  You have a right at any time to ask us to stop contacting you for marketing purposes.

 

We will never sell your data to a third party for marketing purposes.

  1. Automated decision-making and profiling

We do not use any personal data for the purpose of automated decision-making or profiling.

  1. Data security

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

 

Procedures are in place to deal with any suspected data security breach.  We will notify you and the Information Commissioner of a suspected data security breach where we are legally required to do so.

  1. Your rights

You may have a right in accordance with applicable data protection law to:

  • request details of the information we hold about you and how it is processed;
  • have personal information rectified or deleted and to restrict our processing of that information, in certain circumstances;
  • stop unauthorised transfers of your personal information to a third party;
  • have personal information relating to you transferred to another organisation; and
  • lodge a complaint in relation to our processing of your personal information with the Information Commissioner’s Office.

If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.

Your objection (or withdrawal of any previously given consent) could mean that we are unable to perform our services. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending legal rights or meeting our legal and regulatory obligations.

We may need to request specific confirmation from you to help them confirm your identity and ensure your right to access the information or to exercise any of your other rights. This helps to ensure that personal data is not disclosed to any person who has no right to receive it. No fee is required to make a request unless your request is clearly unfounded or excessive.

Contact for privacy questions or concerns

If you have any questions or comments on this Privacy Policy or how we handle personal data, please contact us. We aim to respond within 30 days from receipt of the query.

Contact details:

Arthur Boyd & Company

5th Floor, Causeway Tower

9 James Street South

Belfast

BT2 8DN

Telephone: 028 9032 9255

info@arthurboyd.co.uk

 

You also have the right to contact the Information Commissioner at the address below to report concerns you may have about our data handling practices:

Contact details for ICO are:

Information Commissioner’s Office

3rd Floor

14 Cromac Place

Belfast

BT7 2JB

Telephone: 028 9027 8757 or 0303 123 1114

Website https://ico.org.uk/concerns

 

Changes to this Privacy Policy

This Privacy Policy can be updated at any time and ideally you should check it regularly here for updates. We won’t alert you for every small change, but if there are any important changes to the Policy or how we use your information we will let you know and where appropriate ask for your consent.  This Privacy Policy was last updated on 19 September 2018.

 

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